Purchasing Management and Inventory Control System (ICS)
This is a highly valued tool for any organization with multiple departments, stores, or branches that have a need to purchase inventory, post requisitions and ship to user clients, account for items shipped, charge internally consumed supplies and forms to users' general ledger accounts and account for the dollars and values.
Reduces expenses through management focused reporting features:
Tracking most often used Items
Tracks ranges of costs and volumes
List excess Items in warehouse
Many other specific management reports
Includes printing, accounting and reporting for Purchase Order Printing/preparation and
Purchase Order Receipt processing
Requisitions by branches may be placed on line for supplies and forms.
Includes inventory valuation by Item(s) and total for Item(s).
Provides for multi-company and department/branch operations.
Supports complete audit controls, accounting and asset verifications.
Screen display features for each supply Item;
Twenty-three month actual requisition history (numbers and/or graph).
Up to the last 99 Purchase Orders detail.
The last 4 vendors used.
Item Specification detail if entered.
Complete detail on each Item
The company/unit/location file provides the flexibility for multi-company or division accounting and multiple Unit Location delivery addresses.
Re-order Point based on dynamic usage history or fixed quantity.You may research who ordered supply Items on screen.
Network supports unlimited terminals and operates on any standard network.
The Security Module functions, using a “PIN,” controls access to data entry, report listings and viewing data.
Remote terminal users, under "pin-number" control, may enter Requisitions for forms and supplies and eliminate the costly function of paper transport and central data entry.
Requisition Download Module accepts an ASCII data file from the mainframe for those users who have wide-spread use of mainframe terminals.
General Ledger Upload Module produces an ASCII data file of the Company Unit Charge Reports totals to automate data entry of charge detail to the general ledger.
Specification Module comes with four standard features; Forms print Specifications, Text descriptions, Envelope design detail and multi-location storage for bulk supplies.These formats are used to detail lengthy descriptions for supply Items for future purchases, analyses and technical data.
Master Requisition Module includes user defined supply Item and Distribution Lists.Eliminates redundant key strokes for year-end Item distribution, new cost center openings and mass distribution of particular Items.